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FAQ

6. How does your approach differ from the classic Maintenance Assessment?

We do not conclude the project with a report or a list of recommendations. Our goal is a Asset Management Strategy that effectively operates in daily operational decisions. We act as the owner’s engineer, focusing on the operationalization of the strategy in planning, prevention, and the work of technical teams.

5. How long does the Asset Management Strategy project last?

The duration depends on the scope and maturity of the organization, but we always design the work to transition as quickly as possible from analysis to decisions and actions. The first results in the form of organized priorities and work principles are already visible at an early stage of the project.

4. How do I know if my Asset Management Strategy is actually working?

If maintenance operates mainly reactively, priorities often change, and decisions are made under the pressure of failures, it is a signal that the Asset Management Strategy is not fully operational. In such situations, it is worth verifying and organizing it.

3. Will we be left alone with the implementation after the project ends?

No. The strategy is designed from the beginning to be understandable and maintainable by the organization. If needed, we also support the client during the implementation and stabilization phases of the new work principles.

2. Does your approach work in a high-pressure production environment?

Yes. We design Asset Management Strategies with real constraints in mind: production pressure, staffing shortages, and operational variability. The strategy must work in such conditions, not just in a 'model' environment.

1. What data is needed to start the collaboration?

We work with the data that the organization already has, even if its quality is not ideal. More important than the completeness of the data is understanding how it is currently used for decision-making and where information gaps arise.

Tailored services

Asset Management strategy development

In organizations that lack a coherent Asset Management Strategy, we help build one from the ground up.

The starting point is the business objectives, the profile of technical risk, and the criticality of assets.

Based on this, we define the role of maintenance in the organization, the principles of prioritizing work, the logic of prevention, and the decision-making process regarding resources, failures, and investments. The strategy does not end with a description – it is designed from the outset to be translated into processes, roles, and tools.

Operationalization of the Asset Management strategy – a key stage

The greatest value of our projects is the operationalization of strategy.

It is the moment when strategy stops being a document and starts to take action.

We translate strategic assumptions into daily decisions:

into the way we plan work, build preventive plans, prioritize tasks, and use CMMS as a decision-making tool, not just a history log.

As a result, the maintenance team understands why certain tasks are important, management has clear criteria for decision-making, and the organization gains predictability in its operations instead of constantly reacting to failures.

Optimization of the existing Asset Management strategy

Very often, the Asset Management Strategy exists, but it is outdated or inconsistent with the operational reality.

The machinery park, organization, and production volume change, while the strategy remains unadjusted.

In such cases, we organize and simplify existing assumptions, confronting them with data, risks, and the real limitations of the organization. We eliminate records that have never been practically applied and adjust the strategy to the current maturity of maintenance and available resources.

The goal is not a "better strategy on paper," but rather a strategy that will begin to genuinely impact the way we work.

Why Operivo?

Every action in the area of Asset Management Strategy begins with understanding the business objectives of the organization, the profile of technical risk, and the actual functioning of maintenance. We work with organizations that either lack a coherent maintenance strategy or those that require its organization, updating, or adjustment to changing operational conditions and machinery.

Scope

Our approach is based on the role of the owner's engineer. We design the Asset Management Strategy together with the client, relying on data analysis, workshops, and direct collaboration with technical teams. At the same time, we maintain alignment with applicable standards, best practices, and market benchmarks. We focus on ensuring that the strategy is feasible in practice and is prepared from the outset for operationalization in processes, planning, and systems supporting maintenance department.

Method of work

The result of our actions is the Asset Management Strategy, which has a real impact on daily operational decisions. The organization gains consistent prioritization principles, better work planning, reduced reactivity, and a clear connection between maintenance and operational goals, safety, outsourcing, and financial performance. The strategy stops being a document and begins to function in practice.

Results

For years, Operivo consultants have been working in the field of maintenance, asset management, and technical management in small, medium, and large industrial organizations. We have implemented strategic and operational projects in international companies from sectors such as energy, oil & gas, FMCG, pharmaceuticals, and heavy industry. Our experience encompasses both strategy design and its effective implementation in demanding operational environments.

Experience

Typical issues with the Asset Management Strategy

The Asset Management Strategy does not exist or operates in a vacuum

The lack of a defined Asset Management Strategy causes the organization to operate reactively: failures are unpredictable, priorities change dynamically, and decisions are based on people's experience rather than data. There are no clear guidelines on which tasks we perform internally and which we outsource.

Maintenance costs are rising, machine availability is declining, and relationships with production are strained due to the lack of common goals and operating principles.

The Asset Management strategy exists but does not work

- the strategy is not aligned with the organization's business goals,

- it does not take into account the actual technical risk profile,

- it does not translate into planning, prevention, and investment decisions,

- it is not embedded in the tools and processes that the UR uses on a daily basis.

The result is a reactive maintenance operation, under pressure from failures and production, without clear prioritization rules and without a real impact on operational results.

Asset Management Strategy

Creation, optimization, and operationalization of Asset Management Strategy

The Asset Management Strategy should protect production availability, safety of people, and the organization's financial results.

In practice, it often becomes a document that has no real impact on daily operational decisions.

At Operivo, we help organizations translate the Asset Management Strategy from a level of declaration to a level of real decisions, priorities, and the way technical teams work.

Operivo Sp. z o.o.

Aleja Jana Pawła II 27

00-867 Warsaw

+48 533 373 200

europe@operivo.com